Executive Assistant Job at The Hometown Pharmacy, Austin, TX

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  • The Hometown Pharmacy
  • Austin, TX

Job Description

Description


Summary:


The Executive Assistant will provide high-level administrative, planning, and coordination support to the CEO while working a hybrid schedule. The Executive Assistant will be key in communications between department heads, directors, partners, and the CEO.


Essential Functions of the Job:

  • Manage executives' calendars and schedule appointments
  • Provide high-level administrative support and managing day to day operations
  • Coordinate and prepare for meetings, including agenda setting, minute taking, and follow-up on action items, prepare reports, presentations, and other documents
  • Manage phone and email correspondence in a timely and accurate manner
  • Conduct research and gather information as required
  • Lead and manage special projects, ensuring timely completion and alignment with company goals.
  • Collaborate with various departments to streamline processes and drive efficiency.
  • Assist in the execution of strategic initiatives and ensure seamless communication across the executive team.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders.
  • Manage and prioritize the CEO's email, correspondence, and phone calls with discretion and professionalism.
  • Draft, review, and edit reports, presentations, and other documents as needed.
  • Plan and coordinate the CEO's travel arrangements, ensuring efficient and smooth travel experiences.
  • Organize and manage company events, executive retreats, and board meetings.
  • Ensure all logistical aspects of travel and events are meticulously handled.
  • Handle sensitive and confidential information with the utmost discretion and integrity.
  • Maintain a high level of professionalism in all interactions and communications.
  • Uphold the company's values and mission in every task and interaction.
  • Assist with personal tasks and errands as needed.
  • Other administrative duties as assigned

Non-Essential Functions of the Job:

  • Other duties/responsibilities may be assigned

Provided:

  • Computer
  • Software program
  • Basic office supplies
  • Telephone

Expected:

  • To maintain and actively practice proper business ethics and follow pharmacy laws
  • Abide by all Hometown Pharmacy Employee Standards of Conduct and Confidentiality.
  • During the course of business, an employee holding this position may have access to customer medical records, employment files, and other information essential to our continued business success and must be maintained in a confidential manner.
  • Satisfactorily complete training and continuing education provided by Hometown Pharmacies

Physical Demands:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. See also the physical /environmental sheet attached.

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

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