Job Description

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has an excellent opportunity for a Development Coordinator. This is a remote temporary position is remote and can be located anywhere in the northeast. This individual will be responsible for creating classroom challenge leaderboards and messaging for Classroom Challenge Schools for our Kids Heart Challenge. There are a series of four emails for each school, and we will average around 2000+ Classroom Challenge Schools. Work is all behind the scenes supporting staff. Requires a computer to access company software.

• Five hours per day, five days per week - morning hours ideal, but flexibility is crucial.
• Non-exempt hourly position with a 25-hour work week - early morning hours preferred.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

\#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

Must be willing to work outside of standard hours as needed, including Support Services.

The Development Coordinator is a key element in supporting a cohesive, efficient, and productive workplace.

• Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
• Performing other duties as the need arises to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents.
• Preparing presentations, correspondence and documentation in a timely manner including meeting minutes.
• Working independently and within a team on special nonrecurring and ongoing projects.

Process, Monitor and Report on Data

Data is central to the success of the organization. This position has the meaningful responsibility of entering, maintaining, and reporting on critical data including donor information, donor payments, event, and prospect details.

• General data entry or equivalent in the Association data management systems (Microsoft Dynamics, Luminate).
• Processing all related data, ensuring accurate record-keeping.
• Supervising data for completeness and accuracy. Correcting irregularities as needed.
• Generating reports as needed.
• Occasional evenings and weekends as needed.

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:

• At least one year’s experience in administrative work, project coordination and/or event management systems with strong attention to detail.
• Experience in event planning, organizing, consultation and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, Event.Gives etc.)
• Demonstrated ability to work on multiple tasks concurrently.
• Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
• Ability to objectively evaluate, make effective decisions and develop alternative solutions.
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association.
• Ability to be respectful, self-motivated, resourceful, conscientious, and tactful.
• Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
• Knowledge of and skill in report preparation, proofreading and attention to detail.
• Access to reliable transportation and ability to travel to events within your coverage area.
• Ability to transport materials and other supplies to and from meetings and events. Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
• Must pass background check and must be at least 18 years old.

Preferred Qualifications, not required to qualify :

• Nonprofit experience
• Project management experience
• Digital event production experience
• Design skills, preferably in Canva or similar
• Knowledge of email marketing basics
• Experience using Tableau reports
• Proficient in Microsoft SharePoint and Teams

Compensation & Benefits

Salary minimum to the midpoint of the range is $20.30 to $26.00 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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EOE/Protected Veterans/Persons with Disabilities

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