Corporate Legal Assistant Job at Beacon Hill, Miami, FL

R2JSZ2s2NHpJT3ZPaWVuZGh6blVORDRvTVE9PQ==
  • Beacon Hill
  • Miami, FL

Job Description

To Apply for this Job Click Here
A global law firm seeks a Corporate Legal Assistant to join their Miami office.
Description:
The Practice Assistant provides high quality administrative support to a group of lawyers and professionals in a team environment to effectively and efficiently meet Firm/client needs.
Key Responsibilities Include:
  • Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
  • Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member, and helps to coordinate calls with clients, other lawyers and staff members.
  • Assist with managing lawyer's calendar by scheduling and coordinating appointments, meetings (external and internal), negotiations, closings, etc.
  • Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals, and helps to coordinate logistics relating to such travel.
  • Track, organize, and process reimbursements, invoices, and check requests.
  • Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly; assisting with electronic filing of all such forms.
  • Opens, prioritizes, and distributes mail. Coordinates mailings, deliveries, copying and filings where appropriate.
  • Assist lawyers in connection with the review and revision of pre-bills and invoices as instructed by lawyer; works collaboratively with accounting department to generate invoices for clients in a timely manner.
  • Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
  • Perform filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
  • Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.
  • Takes a proactive interest in the coordination of technical and logistical requirements of lawyer's legal practice, including by informing the lawyers of potential schedule conflicts, and working with firm personnel to coordinate events or meetings relating to lawyer's practice.
  • Perform clerical duties for non-legal departments, as needed.
    Qualifications:
    • 4-5 years supporting lawyers and paralegals with administrative or client-related tasks.
    • Advanced knowledge of Microsoft Office Suite.
    • Experience with iManage document management system.
    • Has attained proficiency in all the core legal administrative assistant functions and has advanced technical and communications skills.
    • Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
    • Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.
    • Bilingual in English and Spanish required.
      Minimum Education:
      • Bachelor's Degree


        1377644_1727136623
        To Apply for this Job Click Here

Job Tags

Similar Jobs

Adecco

Powder Coat Painter Job at Adecco

 ...Job Description Job Description Position Summary The Powder Coat Painter III will ensure that all components are produced/coated efficiently and are consistent with company established goals for quality and on-time performance. You will safely set up and operate... 

Florida Community Health Centers, Inc.

Pediatrician Job at Florida Community Health Centers, Inc.

Job Description Job Description (PC 27-5075-665) About FCHC: Since 1976, Florida Community Health Centers, Inc. (FCHC) has been a health care leader in Florida. We provide comprehensive primary and specialty health care and patient support services through a network...

Resources for Human Development

Case Manager (Homeless Population) Job at Resources for Human Development

 ...reliable commute throughout Montgomery County. Pass all required background checks and clearances. Be willing to work in a homeless shelter, within the community and travel into the community with clients for appointments and meetings. Program Summary:... 

Professional Case Management

RN Case Manager - Paid Drive Time Job at Professional Case Management

 ...Job Description Make a Difference on Your Own Schedule and Terms! Hiring Case Managers in Washington Come join our growing team! A few of our perks: ~ Create your own schedule!~$42/hr. (including 100% of Hourly Wage Paid for All Drive Time) Our RN-Case... 

Lancaster General Health

Practice Nurse (LPN) Walter Aument Family Health Center (Part Time/Evening Shift) Job at Lancaster General Health

 ...and geriatric (65 years and above). Job Description LOCATION: Quarryville, PA HOURS: Part Time (20 hours/week); 2-3 evenings per week, typically (2) 8 hour shifts with approximate hours 1:00pm-9:30pm and (1) 4 hour shift with approximate hours 5:00pm-9:00pm...