Job Description

Job description

Agency : Department of Human Services

Opening Date: 08/16/2024

Closing Date/Time: 08/29/2024

Salary: Anticipated Salary: $5,703 - $8,539 per month ($68,436 - $102,468 per year)

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 36882

Position Overview

The Division of Mental Health is seeking to hire an Assistant Business Administrator for the Elizabeth Packard Mental Health Center located in Springfield, Illinois. The Assistant Business Administrator will plan, organize, and evaluate the activities of fiscal supports services, including Placement Resources and Property Control/Stores. Serves as a working supervisor. Monitors Personal Services appropriations expenditures and prepares Personal Services reconciliation statements. Serves as back-up to the Chief Payroll Officer.

Job Responsibilities

• Serves as Assistant Business Administrator.
• Serves as a working supervisor.
• Assists the Business Administrator in directing the activities of Fiscal/Support Services, including reviewing and approving facility expenditures, banking needs, signing checks, and corresponding paperwork for purchases.
• In the absence of the Accountant Supervisor, performs professional accounting work required in the maintenance of the statewide computerized accounting system.
• Serves as backup to the Chief Payroll Officer.
• Performs other duties as required or assigned which are reasonable within the scope if the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with a major in Business Administration or a related field.
• Requires two (2) years professional supervisory business experience such as might be obtained as a Business Administrative Specialist or successful completion of a training course approved by the agency.

Preferred Qualifications

• Two (2) years of professional experience in accounting, auditing, budgetary planning and control or public accounting and support services for a public or private organization.
• Two (2) years of professional experience planning and directing fiscal and business services.
• Two (2) years of professional experience coordinating annual inventory for a public or private organization.
• Two (2) years of professional experience monitoring personal services appropriations expenditures, preparing reconciliation statements and annual budgetary spending plan documentation.
• Two (2) years of professional experience analyzing a variety of accounting data and creating reports.
• Two (2) years of professional experience communicating effectively both verbally and in writing to a large variety of people.

Conditions of Employment

• Requires the ability to utilize office equipment, including personal computers.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

• All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:00am-4:30pm, Monday-Friday

Work Location: 901 E Southwind Rd Springfield, IL 62703-5125

Division of Mental Health

Elizabeth Packard Mental Health Center

Business Office

Agency Contact: DHS.HiringUnit@Illinois.gov

Job Family: Fiscal, Finance & Procurement; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Job Tags

Holiday work, Contract work, Temporary work, Part time, Apprenticeship, Flexible hours, Monday to Friday,

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